What’s your favorite Gmail plugin or service to increase email productivity and efficiency?
I love using Rapportive to get some (publicly available) background info on the person who has just emailed me. With so many colleagues, clients and contacts, it’s great to place the email with a name, face, business and social media presence.
2. Send & Archive
In Gmail’s Labs section, you’ll find a free add-on called Send & Archive, and it’s a godsend when it comes to keep your inbox neat and tidy. Every time you reply to an email, you can just hit this button. It will send the email and archive the thread so it’s not clogging up your inbox. I couldn’t do email without it!
Ecquire is my new favorite addition to my email inbox. The tool allows me to send my emails and contacts into our CRM system with just one click from my inbox. It saves a lot of time, and it helps our whole team get on the same page about our customers.
I love having the ability to schedule an email to be sent later on a specific time or day. Boomerang also helps keep track of important messages by bringing them back into my inbox, and reminds me when I need to follow-up, which is extremely helpful when it comes to media and client relations, particularly when folks are in different time zones.
5. Email Game
The software company, Baydin, recently created a really great email tool that I use everyday now. It’s called Email Game, and it sounds a lot less professional than it really is. In a nutshell, it serves all of your emails, in chronological order, one-by-one as quickly as possible for you to respond to. In doing so, you are battling against a clock and earning points for time that you save.
KeyRocket for Gmail displays the keyboard shortcuts for your actions in a pretty, simple way — a subtle way of forcing you to learn them and move (roughly) a trillion times faster in your inbox.
Cutting down on newsletters is a never ending task. With Unroll.me you can unsubscribe from a huge chunk of newsletters in one go, which ultimately will save you a ton of time.
FollowUp lets me set reminders as simply as sending an email (for example, by bcc’ing 1week@followu p.cc). It also integrates with my calendar. This service allows me to rest assured that I’ll receive reminders/follow-ups later in my email and can keep my current inbox neat and organized. I’ve developed many tricks to enhance this tool for my needs too!
I like ActiveInbox because it turns my emails into actions and allows me to manage my messages better. It’s instant organization of something that can easily spiral out of control!
If you like to power through a lot of emails at once, this tool in Gmail Labs is huge. When you finish sending an email, rather than taking you back to your inbox, it just takes you to the next email in your inbox. No longer do you have to search through and decide what to respond to next. It forces me to take some action on my messages and has dramatically cut down on email response time.
12. Canned Responses
Google Labs has a cool, simple tool called Canned Responses. You can save a form email and then insert that into fu ture correspondences as appropriate. This has helped us manage our hiring process, our customer service needs and even some investor discussions. Put in the deep thought and refine your messaging once, saving you time in all future similar situations.
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